[AccessD] Fill in some fields in a new record without creating anew record?

Why don't you make the first statement something like:

if isnull(me.person_id) then
msgbox "You Must Select a Person",,"required entry"
docmd.gotocontrol "person_id"
exit sub
end if
 

-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Penn 227
Sent: Wednesday, May 04, 2005 12:45 PM
To: Access Developers discussion and problem solving
Subject: [AccessD] Fill in some fields in a new record without creating
anew record?

ACC03-WinXP Pro

I'm at a loss with this problem and hope someone can help.

I have a form in a 'members' database that allows entry of people
(members, prospective members, guests, etc.) who have RSVP'd to an
upcoming meeting. 
The Meeting info comes from tblMeetings (date, location, time, etc.) and
the person info comes from tblPeople.

When a new record in frmRSVP is created, I would like to fill in some of
the fields in the new record (those that are starred below).

The form consists of the following controls (not counting the command
buttons):

** ComboBox: MeetingID
** Text Box: MeetingDate
** Text Box: RSVPDue
Option Group: ogShowRecords
Option Button: optAll
Option Button: optFuture
Option Button: optPrevious
Combo Box: PersonID
Text Box: RSVPDate
Text Box: Status
Text Box: txtEmailAddress
Text Box: Note
Check Box: ReceiptConfSent

The Form_Current sub looks like this:

Private Sub Form_Current()
  Dim intNewRec As Integer
  Dim rsc As Recordset
On Error GoTo Err_Form_Current
    intNewRec = Me.NewRecord
    If intNewRec Then
        Set rsc = Me.RecordsetClone
        Me.cboMeetingID = rsc!MeetingID
        Me.MeetingDate = DLookup("MeetingDate", "tblMeetings",
"MeetingID=" 
& rsc!MeetingID)
        Me.RSVPDue = DLookup("RSVPDue", "tblMeetings", "MeetingID=" &
rsc!MeetingID)
        Set rsc = Nothing
        rsc.Clone
        If (Now() > Me.RSVPDue) Then
            Me.Late = True
        End If
    End If
    Me.PersonID.SetFocus
Exit_Form_Current:
    Exit Sub
Err_Form_Current:
    ErrorHandler...
    Resume Exit_Form_Current
End Sub

This works fine as long as there is actually someone selected in the
PersonID control.  However, if it is blank, I get an error "The
Microsoft Jet database engine can't find a record in the table
"tblPeople" with key matching field(s) 'PersonID'. and I am thrown into
an endless loop trying to get out of that record with the empty PeopleID
control.

Any help appreciated.

Penn 


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