DorisH3 at aol.com
DorisH3 at aol.com
Wed Dec 27 15:19:40 CST 2006
I have a report that summarizes and cannot get it to summarize properly. I have a group of volunteers that volunteer their time and each one will work several events and several days in the office. I am keeping track of their hours in a special table...that is TimeIn and TimeOut...each volunteer has a number and the only thing I keep in this table is VolunteerNum, Date, TimeIn, TimeOut and the EventNumber. I have a query, thanks to A.D.Tejpal, that uses the following fields: VolunteerNum, VolunteerNm, TimeIn, TimeOut, DtWorked(using Count in the Totals row), then in the Total row used Expression for the following two fields: ElapsedMinutes: Fn_GetMinutes([TimeInHW],[TimeOutHW]) and ElapsedTime: Fn_FormatMinutes(Fn_GetMinutes([TimeInHW],[TimeOutHW])) along with VB code as follows: Public Function HoursAndMinutes(interval As Variant) As String '*********************************************************************** ' Function HoursAndMinutes(interval As Variant) As String ' Returns time interval formatted as a hours:minutes string '*********************************************************************** Dim totalminutes As Long, totalseconds As Long Dim Hours As Long, Minutes As Long, seconds As Long If IsNull(interval) = True Then Exit Function Hours = Int(CSng(interval * 24)) totalminutes = Int(CSng(interval * 1440)) ' 1440 = 24 hrs * 60 mins Minutes = totalminutes Mod 60 totalseconds = Int(CSng(interval * 86400)) ' 86400 = 1440 * 60 secs seconds = totalseconds Mod 60 If seconds > 30 Then Minutes = Minutes + 1 ' round up the minutes and If Minutes > 59 Then Hours = Hours + 1: Minutes = 0 ' adjust hours HoursAndMinutes = Hours & ":" & Format(Minutes, "00") End Function Public Function ElapsedTimeString(dateTimeStart As Date, dateTimeEnd As Date) As String '********************************************************************* ' Function ElapsedTimeString(dateTimeStart As Date, dateTimeEnd As Date) As String ' Returns the time elapsed between a starting Date/Time and an ending ' Date/Time formatted as a string that looks like this: ' "10 days, 20 hours, 30 minutes, 40 seconds". '********************************************************************* Dim interval As Double, str As String, days As Variant Dim Hours As String, Minutes As String, seconds As String If IsNull(dateTimeStart) = True Or _ IsNull(dateTimeEnd) = True Then Exit Function interval = dateTimeEnd - dateTimeStart days = Fix(CSng(interval)) Hours = Format(interval, "h") Minutes = Format(interval, "n") seconds = Format(interval, "s") ' Days part of the string str = IIf(days = 0, "", _ IIf(days = 1, days & " Day", days & " Days")) str = str & IIf(days = 0, "", _ IIf(Hours & Minutes & seconds <> "000", ", ", " ")) ' Hours part of the string str = str & IIf(Hours = "0", "", _ IIf(Hours = "1", Hours & " Hour", Hours & " Hours")) str = str & IIf(Hours = "0", "", _ IIf(Minutes & seconds <> "00", ", ", " ")) ' Minutes part of the string str = str & IIf(Minutes = "0", "", _ IIf(Minutes = "1", Minutes & " Minute", Minutes & " Minutes")) str = str & IIf(Minutes = "0", "", IIf(seconds <> "0", ", ", " ")) ' Seconds part of the string str = str & IIf(seconds = "0", "", _ IIf(seconds = "1", seconds & " Second", seconds & " Seconds")) ElapsedTimeString = IIf(str = "", "0", str) End Function Public Function ElapsedDays(dateTimeStart As Date, dateTimeEnd As Date) As String '********************************************************************* ' Function ElapsedDays(dateTimeStart As Date, dateTimeEnd As Date) As String ' Returns the time elapsed in days between a starting Date/Time and ' an ending Date/Time formatted as a string that looks like this: ' "10 days" or "1 day". '********************************************************************* Dim interval As Double, days As Variant If IsNull(dateTimeStart) = True Or _ IsNull(dateTimeEnd) = True Then Exit Function interval = dateTimeEnd - dateTimeStart days = Fix(CSng(interval)) ElapsedDays = IIf(days = 1, days & " Day", days & " Days") End Function Now, in the report I need to summarize each volunteer doing a count of the days worked, summarize the total hours that they worked, then I need to multiply the workmens comp rate($6.15) by the number of hours they worked. Then at the end of the report I have to give a grand total for the hours and grand total for the dollars. I have tried several ways to do the calculation on number of hours worked and workmens comp rate but have had no success. Thanks in advance for any help that comes my way...I appreciate this list that's for sure. Doris