[AccessD] Post Card Printing

Gowey Mike W Mike.W.Gowey at doc.state.or.us
Thu Feb 9 13:59:42 CST 2006


Never mind Gustav I parsed through it and I now have it working.  Thanks
again you are a life saver. 

-----Original Message-----
From: Gowey Mike W 
Sent: Thursday, February 09, 2006 12:31 PM
To: Access Developers discussion and problem solving
Subject: Re: [AccessD] Post Card Printing


Gustav,

I have been trying this and it seems to always insert 4 records into the
table.  I've been going through it line by line to see why but not much
luck. 

-----Original Message-----
From: Gustav Brock [mailto:Gustav at cactus.dk]
Sent: Thursday, February 09, 2006 11:01 AM
To: accessd at databaseadvisors.com
Subject: Re: [AccessD] Post Card Printing

Hi Mike

After you have (re)created the tblCardID table for sorting, you will
need to run a second query which appends missing records to tblCardID up
to a multiplum of four.
If the last page has one card, it will add records for three empty
cards, if two is present, then two cards are added, etc. Thus your two
printing queries will always return full pages of four cards.

This is the query (watch out, guru code):

  INSERT INTO 
    tblCardID 
      ( Page4, Column2, CardID )
  SELECT TOP 4 
    [Page4]+1 AS PageMax, 
    Column2, 
    [CardID]+4 AS Card1
  FROM 
    tblCardID
  WHERE 
    (([CardID]+4) Not In 
      (Select Top 4 
        CardID 
      From 
        tblCardID 
      Order By 
        CardID DESC;)) 
    AND 
    ([Page4]=
      (Select 
        Max(Page4)-1 
      From 
        tblCardID;))
  ORDER BY 
    Page4 DESC, 
    Column2 DESC, 
    CardID DESC;

/gustav

>>> Mike.W.Gowey at doc.state.or.us 06-02-2006 19:01:06 >>>

Gustav,

One problem I have run into on this, it works great as long as you have
a record count that is divisable by 4.  If the record count is not
divisible by 4 the last page that prints when you turn over the post
card prints incorrectly because of the order, so if you have a record
count of 14 than the first 3 pages print great, but the last page that
only has 2 records on it will print on the opposite side of the page.

Any ideas on maybe how to correct this or how to insert blank records
when not divisible by 4?

Thanks,

Mike 

-----Original Message-----
From: Gustav Brock [mailto:Gustav at cactus.dk]
Sent: Friday, February 03, 2006 4:47 AM
To: accessd at databaseadvisors.com
Subject: Re: [AccessD] Post Card Printing

Hi Mike

For the first run you sort by sequence ID.
To be sorted properly for the second run, they have to be ordered into
another sequence, four by four (page) and two by two (column).

If the first run is printed column by column, a page will be printed
like this:

  1  3
  2  4

where the CardIDs are sequential: 1 2 3 4, 5 6 7 8, etc.
To print correctly on the other side of the page, the second run must be
printed this way:

  3  1
  4  2

thus the CardIDs must be ordered: 3 4 1 2, 7 8 5 6, etc.

The first query pulls the records in sequential order as well as the
corresponding values for page and column to allow for the alternative
ordering for the second run. As you need four cards to be printed on
page 1 you need to compensate by passing an offset which equals the
negative value of the first ID.

Without an offset (=0) and a first CardID of 1 you would only get three
cards on the first page:

Page4	Column2	CardID
0	0	1
0	1	2
0	1	3
1	0	4
1	0	5
1	1	6
1	1	7
2	0	8

With an offset of -1 the pages will be filled correctly:

Page4	Column2	CardID
0	0	1
0	0	2
0	1	3
0	1	4
1	0	5
1	0	6
1	1	7
1	1	8

To retrieve the records for the first run, you really don't need to sort
on anything else than the CardID:

  SELECT 
    Page4, 
    Column2, 
    CardID
  FROM 
    tblCardID
  ORDER BY 
    CardID;

For the second run, however, you need the other sorting on page and
column as well:

  SELECT 
    Page4, 
    Column2, 
    CardID
  FROM 
    tblCardID
  ORDER BY 
    Page4, 
    Column2 DESC, 
    CardID;

This will return:

Page4	Column2	CardID
0	1	3
0	1	4
0	0	1
0	0	2
1	1	7
1	1	8
1	0	5
1	0	6

which is what you need.

Use these two queries as the basis for the queries for pulling the
records to print first and second run respectively.

The temp table is only needed if you can't get the sorting right for the
second run; sometimes Access refuses to sort on derived values.

If you don't have a sequential ID, look up the subject "Sequence number
in query" from 2006-01-22 or write all the data you need to print to
another temp table with an AutoNumber field.

/gustav

>>> Mike.W.Gowey at doc.state.or.us 02-02-2006 18:32:48 >>>

Sorry Gustav I am lost on the first part on creating the temp table with
the Offset and ID part.

-----Original Message-----
From: Gowey Mike W
Sent: Thursday, February 02, 2006 10:10 AM
To: Access Developers discussion and problem solving
Subject: Re: [AccessD] Post Card Printing

Sorry replied to the wrong post.


When you say sequential ID for the records do you mean within the
customer table?  I do have a unique customer ID for each customer within
the customer table, will that work?  

-----Original Message-----
From: Gustav Brock [mailto:Gustav at cactus.dk]
Sent: Thursday, February 02, 2006 9:41 AM
To: accessd at databaseadvisors.com
Subject: Re: [AccessD] Post Card Printing

Hi Mike

You will need a sequential ID for the records.
Then create a query to write a temp table:

  SELECT 
    ([Offset]+[ID])\4 AS Page4, 
    (([Offset]+[ID])\2) Mod 2 AS Column2, 
    ID AS CardID
  INTO 
    tblCardID
  FROM 
    tblYourTable;

Use parameter Offset to adjust the sequence for full pages by setting it
to the negative value of the first ID. If this is 67, set Offset to -67.
You could retrieve that value first or by an in-line subquery, but I'll
leave that to you.

If you set up columns to go down and then across, you can use this
method.
Read and sort the table for printing the front side of the cards:

  SELECT 
    Page4, 
    Column2, 
    CardID
  FROM 
    tblCardID
  ORDER BY 
    Page4, 
    Column2, 
    CardID;

and sort this way for the rear side of the cards:

  SELECT 
    Page4, 
    Column2, 
    CardID
  FROM 
    tblCardID
  ORDER BY 
    Page4, 
    Column2 DESC, 
    CardID;

Put this code into two queries and create inner join to your original
table and pull the fields you need from this to print the cards.

You may be able to skip the temp table and sort directly but it does not
always work.
Also, you may later reduce the queries like this:

  SELECT 
    CardID
  FROM 
    tblCardID
  ORDER BY 
    Page4, 
    Column2 DESC, 
    CardID;

By adjusting the sorting and the across/down sequence you can create
other printing sequences.

/gustav


>>> Mike.W.Gowey at doc.state.or.us 02-02-2006 16:21:32 >>>
 

I'm wondering if any one knows of a way that I can get post cards to
print from the database.  Here is what I am attempting to do but it is
not working.  I print the front of the card with the return address and
the address of the customer (4 per page).  Than what I want to be able
to do is flip the card stock over and print the customer billing data on
the back.  Currently the columns are set up to go across and than down
for printing.  Is there a way that I can get the columns to print across
the bottom and than up?  The problem is when I turn over the card stock
than the names and detail do not match up, they are backwards, because
of course when you flip the card stock over the first record is at the
bottom of the page instead of the top.

Anybody have any ideas?

Thanks in advance for any ideas,


Mike Gowey  MCSA, MCDST, A+, LME, NET+
Team Leader - SouthEast Region
Information Systems Unit
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