[AccessD] Inventory Tracking

Susan Harkins ssharkins at setel.com
Thu Mar 29 09:23:11 CDT 2007


It's a big job, no matter who does it -- so Virginia don't feel bad. 

First, consider whether you need to maintain a history of activity -- who
took what, when, why, and even how might be appropriate. How many people or
transactions are involved in one item? You'll be amazed. :) Decide that
before you actually start developing. 

Susan H. 

IIWM, I would set up an "item" table, a location table, and an ItemLocation
table.  The item table would simply list the items that can be in inventory,
the location table would list possible locations that items could be, then
the ItemLocation table would list what item was in what location.  That is
the basics.  Inventory counts would then consists of counts of the
InventoryLocation table.  You could get counts by location (how many
"things" are at a location), counts by item (how many items exist
somewhere), and counts by itemlocation (How many items are at a specific
location).

Then take it from there - date added to location, date drawn from location
etc.

I have never done an inventory module either BTW so take that with a grain
of salt.

John W. Colby
Colby Consulting
www.ColbyConsulting.com

-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Hollis, Virginia
Sent: Thursday, March 29, 2007 7:37 AM
To: accessD at databaseadvisors.com
Subject: [AccessD] Inventory Tracking

Does anyone have anything that would help me set up a new database for
tracking inventory? I can't seem to get it in my head how to set it up.
It should be simple, but adding to the inventory & taking out of inventory -
I am having problems with setting up the tables. This is my first inventory
tracking system.

 

There are only 3 storage locations where the inventory is kept & only 5
types of items stored. But adding and removing items, then keeping track of
the minimum inventory and the actual inventory I don't know the best way to
set up the tables.

 

I know I need a location table & a type of inventory table, but how do I
list the same items for each of the 3 locations in a table? If they add to
the inventory at a certain location on a certain date, it should add to the
actual inventory for that item and location.

 

Hope someone can help on this....

 

Virginia

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