Elam, Debbie
DElam at jenkens.com
Fri May 18 09:15:00 CDT 2007
Definitely getting 3 worksheets in the good document, just like I wanted.
I will give this a try.
Debbie
-----Original Message-----
From: Hale, Jim [mailto:Jim.Hale at fleetpride.com]
Sent: Thursday, May 17, 2007 4:38 PM
To: Access Developers discussion and problem solving
Subject: Re: [AccessD] Exporting From Access to Excel
If you are opening an Excel .xlt template file you do not need to do a
file copy. The template will open as "yourfilename1.xls".You only need
to save it:
appExcel.ActiveWorkbook.SaveAs FileName:=strFileSave
appExcel.ActiveWorkbook.Close SaveChanges:=True
Where strFilesave is the name you wish to save it under.
Are you sure yout template has 3 worksheets? I suspect worksheet(3)
doesn't exist in the workbook so you are erroring out. Also, you may
still have excel orphan instances from previous runs (check task master)
since I don't see
appexcel.Quit
Set appexcel = Nothing
Also, you might try
appExcel.Range("C4").CopyFromRecordset rst
To do your copying rather than going row by row.
HTH
Jim Hale
-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Elam, Debbie
Sent: Thursday, May 17, 2007 10:00 AM
To: 'Access Developers discussion and problem solving'
Subject: [AccessD] Exporting From Access to Excel
I found a bit of code that allows me to export to specific worksheets in
Excel. The intent being that I would have a 3 worksheet export of a
report. The code works very well except for one little snag at the end.
I get a runtime error 7952, you made an illegal function call, and the
resulting spreadsheet is the same size as the template. When I open the
worksheet, it actually opens 2 of them, one that has only the template
info in it that has the file name I designated, and a second underneath
that is correct and apparently not saved? I can save this but it
generally will not save under the filename I designated. I tried adding
a save command to the end of the code, but it simply says I already have
a file with that name do I want to replace. Clicking yes is ignored and
it brings up a dialog to save it as [filename]1.xls. Once again
[filename].xls is blank except for template included items and the
[filename]1.xls comes out like I planned. This one does not seem to
have the full file hiding in it either. This is a lot better than
having the "good" file hide inside the blank one, but still not really
where I would like it to be for less tech savvy users.
Here is the code:
Public Function ExportRequestHardCode(strTemplate As String,
strOutputFile As String) As String
On Error GoTo err_Handler
' Excel object variables
Dim appExcel As Excel.Application
Dim wbk As Excel.Workbook
Dim wks As Excel.Worksheet
Dim sTemplate As String
Dim sTempFile As String
Dim sOutput As String
Dim dbs As DAO.Database
Dim rst As DAO.Recordset
Dim sSQL As String
Dim lRecords As Long
Dim iRow As Integer
Dim iCol As Integer
Dim iFld As Integer
Const cTabTwo As Byte = 2
Const cStartRow As Byte = 2
Const cStartColumn As Byte = 1
DoCmd.Hourglass True
' set to break on all errors
Application.SetOption "Error Trapping", 0
' start with a clean file built from the template file
sTemplate = CurrentProject.Path & strTemplate
sOutput = strOutputFile
'If Dir(sOutput) <> "" Then Kill sOutput
FileCopy strTemplate, sOutput
' Create the Excel Applicaiton, Workbook and Worksheet and Database
object
Set appExcel = Excel.Application
Set wbk = appExcel.Workbooks.Open(sOutput)
StartofTab1:
Set wks = appExcel.Worksheets(1)
sSQL = "AAAllConsolidatedUnionOlderThan2K"
Set dbs = currentdb
Set rst = dbs.OpenRecordset(sSQL, dbOpenSnapshot)
' For this template, the data must be placed on the 4th row, third
column.
' (these values are set to constants for easy future modifications)
iCol = 1
iRow = 2
If Not rst.BOF Then rst.MoveFirst
Do Until rst.EOF
iFld = 0
lRecords = lRecords + 1
'Me.lblMsg.Caption = "Exporting record #" & lRecords & " to " &
strTemplate
'Me.Repaint
For iCol = 1 To 1 + (rst.Fields.Count - 1)
wks.Cells(iRow, iCol) = rst.Fields(iFld)
If InStr(1, rst.Fields(iFld).Name, "Date") > 0 Then
wks.Cells(iRow, iCol).NumberFormat = "mm/dd/yyyy"
End If
wks.Cells(iRow, iCol).WrapText = True
iFld = iFld + 1
Next
wks.Rows(iRow).EntireRow.AutoFit
iRow = iRow + 1
rst.MoveNext
Loop
'ExportRequest = "Total of " & lRecords & " rows processed."
'Me.lblMsg.Caption = "Total of " & lRecords & " rows processed."
Set rst = Nothing
Set dbs = Nothing
StartofTab2:
Set wks = appExcel.Worksheets(2)
sSQL = "AAAllConsolidatedUnionBetween2Kand06"
Set dbs = currentdb
Set rst = dbs.OpenRecordset(sSQL, dbOpenDynaset, dbReadOnly)
' For this template, the data must be placed on the 4th row, third
column.
' (these values are set to constants for easy future modifications)
iCol = 1
iRow = 2
If Not rst.BOF Then rst.MoveFirst
Do Until rst.EOF
iFld = 0
lRecords = lRecords + 1
'Me.lblMsg.Caption = "Exporting record #" & lRecords & " to " &
strTemplate
'Me.Repaint
For iCol = 1 To 1 + (rst.Fields.Count - 1)
wks.Cells(iRow, iCol) = rst.Fields(iFld)
If InStr(1, rst.Fields(iFld).Name, "Date") > 0 Then
wks.Cells(iRow, iCol).NumberFormat = "mm/dd/yyyy"
End If
wks.Cells(iRow, iCol).WrapText = True
iFld = iFld + 1
Next
wks.Rows(iRow).EntireRow.AutoFit
iRow = iRow + 1
rst.MoveNext
Loop
'ExportRequest = "Total of " & lRecords & " rows processed."
'Me.lblMsg.Caption = "Total of " & lRecords & " rows processed."
Set rst = Nothing
Set dbs = Nothing
StartofTab3:
Set wks = appExcel.Worksheets(3)
sSQL = "AAAllConsolidatedUnionAfter06"
Set dbs = currentdb
Set rst = dbs.OpenRecordset(sSQL, dbOpenSnapshot)
' For this template, the data must be placed on the 4th row, third
column.
' (these values are set to constants for easy future modifications)
iCol = 1
iRow = 2
If Not rst.BOF Then rst.MoveFirst
Do Until rst.EOF
iFld = 0
lRecords = lRecords + 1
'Me.lblMsg.Caption = "Exporting record #" & lRecords & " to " &
strTemplate
'Me.Repaint
For iCol = 1 To 1 + (rst.Fields.Count - 1)
wks.Cells(iRow, iCol) = rst.Fields(iFld)
If InStr(1, rst.Fields(iFld).Name, "Date") > 0 Then
wks.Cells(iRow, iCol).NumberFormat = "mm/dd/yyyy"
End If
wks.Cells(iRow, iCol).WrapText = True
iFld = iFld + 1
Next
wks.Rows(iRow).EntireRow.AutoFit
iRow = iRow + 1
rst.MoveNext
Loop
'ExportRequest = "Total of " & lRecords & " rows processed."
'Me.lblMsg.Caption = "Total of " & lRecords & " rows processed."
exit_Here:
' Cleanup all objects (resume next on errors)
On Error Resume Next
appExcel.SaveWorkspace (sOutput)
Set wks = Nothing
Set wbk = Nothing
Set appExcel = Nothing
Set rst = Nothing
Set dbs = Nothing
DoCmd.Hourglass False
Exit Function
err_Handler:
'ExportRequest = Err.Description
'Me.lblMsg.Caption = Err.Description
MsgBox Err.Description, vbOKOnly
Resume exit_Here
End Function
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