[AccessD] [Accessd] Record Source for Reports Using SQL Db Backend - best practice

Stuart McLachlan stuart at lexacorp.com.pg
Mon May 11 08:58:09 CDT 2009


They are still supported in 2007.
See http://office.microsoft.com/en-us/access/HA101679531033.aspx?pid=CH102098441033

I can't find a reference at present, but I have seen somewhere that they are being 
"depreciated" so I wouldn't rely on them being supported in the next version.


On 11 May 2009 at 7:25, jwcolby wrote:

> How long did Microsoft support projects?  Through 2003?  And what happens to a project when you hit 
> the version where it is no longer supported?  Does Access refuse to open it or does the SQL Server 
> management stuff built in to the project just go away but the rest of the application continues to 
> function?
> 
> John W. Colby
> www.ColbyConsulting.com
> 
> 
> Anita Smith wrote:
> > Borge,
> > I mainly use SQL as back end to Access these days. This is my approach:
> > 1. Use an Access Project - connected to an SQL Server database using
> > "File/Connection"
> > 2. Use Stored Procedures as Form and Report Recordsources
> > 3. Filter the Forms/Reports by using the [Input Parameter] property - this
> > parameter is passed to the stored procedure that the form/report is based on
> > thereby giving you a perfect filter.
> > 
> > Example:
> > Form:                   frmCustomer
> > Stored Procedure: spCustomers is set as the recordsource
> >                             Procedure spCustomers (@CustomerID int)
> >                             as
> >                             Select * FROM Customers WHERE CustomerID =
> > @CustomerID
> > 
> > frmCustomer has the Input Parameter property set to =CurrCust()
> > 
> > CurrCust is a property I set before just before i open the Customer Form.
> > When frmCustomers open it will pass the input parameter CurrCust() to the
> > stored procedure and the form will be filtered to 1 customer only.
> > 
> > Hope this helps a bit.
> > 
> > Anita Smith
> > 
> > 
> > 
> > 
> > 
> > 
> > 
> > 
> > Anita Smith
> > On Mon, May 11, 2009 at 11:43 AM, Borge Hansen <pcs.accessd at gmail.com>wrote:
> > 
> >> Hi All,
> >>
> >> The last year and a half or so I have learnt more and more about SQL Db and
> >> working with Access FE against SQL BE.
> >>
> >> I've started using ADO recordset returned from SQL as record source for
> >> combo boxes, list boxes and view forms.
> >>
> >> Recently I started re-working some Reports on an existing application made
> >> to run against SQL db that I've taken over maintenance for.
> >>
> >> These reports run sort of OK as they are - using existing Access queries
> >> against ODBC linked tables.
> >>
> >> But:
> >> For example one report use as record source an SQL string on one table with
> >> no criteria filter.
> >>
> >> The filter is placed on opening of the report, like this example:
> >>
> >> DoCmd.OpenReport "rptAuditRollBook", acViewPreview, , "[ChildID]='" &
> >> Me.subfrmChildDetails.Form.ChildID & "'"
> >>
> >> Is that a good practice - in regards to multi user setup and network
> >> traffic?
> >>
> >> I've read somewhere that Access in retrieving query results not necessarily
> >> brings across from the network store all of the columns in the table(s) but
> >> only the indexes it requires in order filter out the query result, which is
> >> then brought across the network to the FrontEnd.
> >>
> >> With a docmd statement as the above, does it work as if the filter was part
> >> of the report record source SQL Access query string - or does the report
> >> open, then pull in all records based on the Access query string, then
> >> filters the query result before displaying ???
> >>
> >> If it's the latter, wouldn't it be better to build the record source query
> >> on the fly - so that only the subset of records are brought across the
> >> network and displayed ??
> >>
> >> Further, how can we best utilise the SQL Db to provide only subset of data
> >> for reports?
> >>
> >> I've tried to use as record source for a report an ADO record set created
> >> by
> >> the SQL Db and served to the Frontend - but that doesn't appear to work for
> >> reports.
> >>
> >> Have I missed something here, or can you people confirm that this is the
> >> case: as record source for reports with SQL Db as backend we can only use
> >> ODBC linked tables and access queries based on ODBC linked tables ???
> >>
> >> regards
> >> borge
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> >>
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