[AccessD] Word merge document

Lambert,

I thought I had mentioned, but if not I will say it again, I am not defining the document from 
scratch.  I was handed an existing two page document, complete with English and Spanish translations 
and asked to do a merge such that the document looks "exactly" like the word document handed to me.

The user designed the document, mailed it out to 50 people, and wants my merged document to look as 
close as possible to the one that she mailed out.

If I were doing this from scratch, I would NOT use word to do a merge (for obvious reasons).

I am not a Word afficianado, and I really wasn't aware that the tabs could be changed within a 
paragraph.  THAT is the piece of information that I was missing and which makes your suggestion 
(possibly) workable.  Understanding that, I will give this another go using your suggestion and 
setting the tab ruler as needed where needed.

Before I go wasting another 5 hours...

I am setting the tab ruler such that there is a tab position at the beginning of each "label" and at 
the beginning of each merge field correct?  Insert the first (beginning of line) label - tab - first 
merge field - tab - next label - tab next merge field etc?  That sounds workable.

Can the tab setting be copied and pasted into a new location?  IOW, there are three "sets" of child 
information, three merge lines per set.  If I set the tabs for the first set can I copy that info 
and copy it into the next set?

John W. Colby
www.ColbyConsulting.com


Heenan, Lambert wrote:
> Why would that be? If you have to design the document from scratch then why not go ahead and build it with all the tabs in the right place to begin with? Tabs are indeed defined by the tab ruler, *but* for each document, and each paragraph, and even each line within a paragraph you can decide what the tab ruler looks like. How many tabs, where they are and what type (left or right justified, decimal tabs etc). To position a tab on the ruler just drag it left or right. To remove it just drag it down.
> 
> Correct me if I'm wrong but the goal is that for any given instance of the printed document you want the data in the merge fields and the static text that follows it on the same line to be in the same positions. It seems to me that building the template document with appropriately generous spaces between tabs would do the trick.
> 
> Just my 2 cents worth.
> 
> Lambert