[AccessD] Need to Suppress Subtotals that are Equal to zero(andNot Create Excess White Space on the Report)

Jim Dettman jimdettman at verizon.net
Wed Sep 19 06:50:02 CDT 2012


 Got to be careful with OnPage though.  I've found that doing anything other
then adding to what's already there (like drawing a border) doesn't work
well if at all.

 For hiding things, much better to handle things in the OnFormat event
before it even gets placed on the page.

Jim. 

-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Jim Lawrence
Sent: Tuesday, September 18, 2012 06:00 PM
To: 'Access Developers discussion and problem solving'
Subject: Re: [AccessD] Need to Suppress Subtotals that are Equal to
zero(andNot Create Excess White Space on the Report)

Hi Brad :

If you haven't done so look report Events section. Check out "On Page"
event. This where I would put the code to check for a zero balance and turn
off the field altogether. You might check into adding different groups and
put the balance display within one of these group...if a balance is zero
turn off the group display.

Something like:

Me.BalanceFooterSection.Visible = (Me.Balance <> 0)

Jim  

-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Brad Marks
Sent: Tuesday, September 18, 2012 12:48 PM
To: Access Developers discussion and problem solving
Subject: [AccessD] Need to Suppress Subtotals that are Equal to zero (andNot
Create Excess White Space on the Report)

All,

I have an existing report that summarizes Sales Orders.  For each Part
on each Sales Order, there is a line that shows the number of parts
manufactured and the number of parts shipped.  This is working nicely.

This report also has a subtotal on the number of parts.  In 99% of the
cases, this subtotal will be 0, as the number of parts that are
manufactured *should* be the same as the number of parts shipped.  This
subtotal is working nicely also.

Recently, there has been a request to create a variation of this report
that does not show details, but ONLY shows subtotals that are not zero.
This will save time for our users as they will not need to wade through
many pages of the existing report looking for subtotals that are not
zero.

I have set up a new report that only shows subtotals.  In the Subtotal
Footer "On Print" event, I have coded "Cancel = True" if the subtotal
amount is zero.

This works, but there are now blank lines on the report for all
subtotals that are zero. 

I have set the Subtotal Footer and the two fields in the footer to "Can
Shrink = YES"   

I am trying to figure out how to prevent the white space from being
generated for subtotals that are being suppressed.

Thanks,
Brad

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