[AccessD] OT: Purchase Order System Question

Hi Doris!

Don't print at all!  Have your system automatically send an email to each
person with the subject line, "Purchase Order XX Ready For Review".  Now
each person can go into the database, read the info and take action, or
print the report if they must.

The color system of multi-part forms was done to ensure that everyone did
get the information they needed.  They really didn't need the paper - they
just need the information.  If someone had simply copied the original form
and then made sure that each person got what they needed, that would have
worked too, but the colored multi-part form is a more certain way.

Or, if they absolutely have to have a copy sent to them, you can send an
email with a snapshot formatted copy of the purchase order report attached.
(Look up SendObject in Help.)  If the receivers don't have Access, they can
download a free viewer from MS.

Best of Luck!
Dan Waters

-----Original Message-----
From: accessd-bounces at databaseadvisors.com
[mailto:accessd-bounces at databaseadvisors.com] On Behalf Of Mike & Doris
Manning
Sent: Tuesday, September 20, 2005 9:48 AM
To: AccessD
Subject: [AccessD] OT: Purchase Order System Question

Hi gang!

 

I have received a request to build a Purchase Order System for a client.
The client currently uses a multi-part form for distribution.  The
Originator keeps the gold copy, Accounting gets the white copy, Receiving
gets the yellow copy, and Purchasing keeps the pink copy.  I was wondering
if anybody had any words of wisdom I could offer the client to get around
this issue.

 

The only thing I can think of is to print the PO four times and have each
print state the "Distribute To" info somewhere on the printout.  I was just
wondering if anyone had a better solution. 

 

Doris Manning

mikedorism at verizon.net

 

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