[AccessD] Word merge document

Gustav Brock Gustav at cactus.dk
Tue Jul 6 08:46:55 CDT 2010


Hi John

I see your problem but still believes that a table will solve this. 
Here two rows and four columns (and you would need the variables to be
printed in both rows, right?):

Child/Youth Name: <<Name1>>	Date of Birth: <<DOB1>>
Niño/joven # 1:  <<Name1>>	Fecha de nacimiento: <<DOB1>>

Not that I'm a Word expert (actually I stay off Word if at all
possible) but I think I saw this method in one of Susan's articles.

/gustav


>>> jwcolby at colbyconsulting.com 06-07-2010 15:29 >>>
Gustav,

The problem is the stinkin user (you know users)

She wants it to look like the document that she prints for anyone who
just fills out the form 
manually, so that a person going through these on the first day of VBS
can see all registration 
documents looking the same.

So I have a field in my merge document that looks like:

Child/Youth Name: <<Name1>>	Date of Birth: <<DOB1>>
Niño/joven # 1:  Nombre		Fecha de nacimiento:


The words on the consecutive lines need to line up with each other,
which I can do with tabs (or 
spaces).  However as the length of <<Name1>> changes, it pushes Date Of
Birth out to the left, but 
of course it does not push Fecha de nacimiento around.  And in the end
it shouldn't push anything 
around.

This is just ugly!  It seems like you should be able to "paint" the
document such that <<Name1>> is 
a fixed width on the final form.  No tabs after it, it just takes X
inches of space on the line.

But the merge field has no handles, no obvious way to say "this field
is always X units wide".  This 
seems like something that everyone would want and would have been fixed
ohhh.... TWENTY years ago?



John W. Colby
www.ColbyConsulting.com 


Gustav Brock wrote:
> Hi John
> 
> Tables?
> 
> /gustav
> 
> 
>>>> jwcolby at colbyconsulting.com 06-07-2010 14:47 >>>
> 
> The problem I am having is that the data fields shift around as the
length of the data changes if I have multiple fields on the same line.
> 
> IOW:
> 
> Name	<<NameData>>	DOB	<<DOBDATA>>
> 
> causes <<DOBData>> to slide left and right as the length of the
<<NameData>> changes.
> 
> I cannot seem to find a way to permanently make the fields themselves
a specific (fixed) length.
> 
> Does anyone know how to fix this?



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