[AccessD] Interleaving two reports

Sun Jan 22 08:09:30 CST 2023

Well, to replicate what the users are seeing now - taking the printed
reports and interleaving them by hand. If the appearance of the interleaved
reports looks OK to them with no page breaks then they can be eliminated.
Or perhaps one page break after report 2 to give a visual clue that the ID
is changing? Easy to try all three options and see which one the users
prefer.

r

On Sat, Jan 21, 2023 at 11:07 PM Bill Benson <bensonforums at gmail.com> wrote:

> Why a page break anywhere but the bottom of the main report? Or of the
> first subreport and the main report?
>
> I would “ass-u-me” you only want pages to break when subreport 1 is
> succeeded by subreport 2, and when ID changes.
>
> On Wed, Jan 18, 2023 at 12:39 PM Rocky Smolin <rockysmolin2 at gmail.com>
> wrote:
>
> > I think Borge is right. That should work - main report has one field -
> ID -
> > as record source, the two reports become subreports linked by ID to the
> > main report. At the bottom of each sub-report put a page break. And
> walla!
> >
> > Let us know if this works.
> >
> > Best,
> >
> > r
> >
> > On Tue, Jan 17, 2023 at 8:16 PM Borge Hansen <pcs.accessd at gmail.com>
> > wrote:
> >
> > > This is how I would approach it:
> > > Main report with two sup reports and grouping by ID
> > > Turn off headers and footers in the access report, just concentrate on
> > the
> > > data and the interleaving.
> > > Place header and footer information in a Word Template document.
> > > (Any other “header” info could be placed as group header)
> > > Add new page code after each sub report.
> > > Output the access report to RTF document.
> > > Insert RTF document into Word Template document and save as .docx
> > > Perform any post processing in .docx document
> > > Save final product as PDF document.
> > >
> > > /Borge
> > >
> > > PS depending on circumstances consider creating VBA Word macro for any
> > post
> > > processing that is repeatable.
> > > For example we have one app where the client is doing a lot of post
> > > processing in Word after having output the Access report to RTF. As we
> > > can’t add rich text in a paragraph and retain the rich text in a RTF
> > > output, the client is using our own markup code for bold, underline and
> > > italics during text input in the Access app. Before output to RTF we
> > check
> > > that the home spun markup codes contain both the start end end code
> (for
> > > example /b and /nb as start and finish for bold text within a
> paragraph).
> > > Applying a number of Word VBA macros we clean up the whole document to
> > > present with added formatting in final Word / PDF output.
> > > (We have a separate Word document - holding all VBA macros that the
> Acess
> > > app RTF report outputs are using - that we attach to the Word docx
> prior
> > to
> > > post processing and detach afterwards.)
> > >
> > >
> > >
> > > On Wed, 18 Jan 2023 at 12:01, Ryan W <wrwehler at gmail.com> wrote:
> > >
> > > > The reports differ in nearly every regard, there are some
> commonalities
> > > in
> > > > the page headers and the page footer always just shows page N of NN,
> > > > worrying about the page footer during the interleaving process is not
> > of
> > > > importance. Both page header and footers repeat on a per page basis
> on
> > > both
> > > > reports.
> > > >
> > > > The number of pages per report can differ, maximum would be 99 IDs,
> > > > possibly more than 99 pages if any of the detail section data spills
> > into
> > > > more pages with our current config.
> > > >
> > > > After I emailed this off I talked to one of the users doing the hand
> > > > interleaving and there may be a third report that is used depending
> on
> > > > client requirements.
> > > >
> > > >
> > > >
> > > >
> > > >
> > > > On Tue, Jan 17, 2023 at 7:46 PM Rocky Smolin <rockysmolin2 at gmail.com
> >
> > > > wrote:
> > > >
> > > > > Does each page have the headers and footers repeated?
> > > > >
> > > > > Is the format of the data in the detail section of reports 1 and 2
> > the
> > > > same
> > > > > or different?
> > > > >
> > > > > Is the number of pages in each of the reports the same ? Can the
> > number
> > > > of
> > > > > pages in the reports vary? Maximum?
> > > > >
> > > > >
> > > > > r
> > > > >
> > > > >
> > > > > On Tue, Jan 17, 2023 at 4:50 PM Ryan W <wrwehler at gmail.com> wrote:
> > > > >
> > > > > > Shuffle the pages:
> > > > > >
> > > > > > Rpt 1 P 1
> > > > > > Rpt 2 P 1
> > > > > > Rpt 1 P 2
> > > > > > Rpt 2 P 2...
> > > > > >
> > > > > > I have the code to do and print to a PDF printer which can then
> be
> > > > merged
> > > > > > quite easily, but it would be nice if I could just append each
> page
> > > > sent
> > > > > to
> > > > > > the PDF printer to the PDF being built.
> > > > > >
> > > > > > I'll be tinkering around with Jim's idea of trying to interleave
> > the
> > > > data
> > > > > > in the report as opposed to my code loop but I didn't have luck
> > using
> > > > my
> > > > > > existing reports as subreports on a new main report (likely due
> to
> > > > having
> > > > > > page headers, detail sections etc).  It only printed the first
> > detail
> > > > > > section from the first subreport and not the second subreport.
> > > > > >
> > > > > >
> > > > > >
> > > > > > On Tue, Jan 17, 2023 at 6:42 PM Rocky Smolin <
> > rockysmolin2 at gmail.com
> > > >
> > > > > > wrote:
> > > > > >
> > > > > > > By interleave do you mean show part of report A, then part of
> > > report
> > > > > B,
> > > > > > > then another part of report A, another part of report B, etc.?
> > > > > > >
> > > > > > > r
> > > > > > >
> > > > > > > On Tue, Jan 17, 2023 at 10:37 AM Ryan W <wrwehler at gmail.com>
> > > wrote:
> > > > > > >
> > > > > > > > Does anyone have any suggestions on how I can interleave two
> > > > separate
> > > > > > > > reports?
> > > > > > > >
> > > > > > > > They both contain data that can be grouped together by an ID,
> > but
> > > > the
> > > > > > > > report format is different between them and at the moment my
> > end
> > > > > users
> > > > > > > are
> > > > > > > > printing both reports to PDF and then interleaving them in
> the
> > > PDF
> > > > to
> > > > > > > > produce the desired report.
> > > > > > > >
> > > > > > > > My current thought is somehow to use DoCmd.PrintOut and a
> loop
> > to
> > > > > print
> > > > > > > an
> > > > > > > > alternating page range.  I just need to somehow ensure that
> if
> > > the
> > > > > > report
> > > > > > > > per ID is more than one page that gets accounted for as well.
> > > > > > > > --
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