[dba-Tech] consulting thoughts

Mon Jun 5 09:08:29 CDT 2023

Yes - Quickbooks definitely handles barcodes!

Here are the instructions:

https://quickbooks.intuit.com/learn-support/en-us/help-article/barcode-scanner/set-use-barcode-scanning-quickbooks-desktop/L16Pqrtov_US_en_US#:~:text=With%20Advanced%20Inventory%2C%20you%20can,buy%20or%20sell%20those%20items.

Dan

-----Original Message-----
From: dba-Tech <dba-tech-bounces+df.waters=outlook.com at databaseadvisors.com> On Behalf Of Susan Harkins
Sent: 5 June, 2023 08:58
To: 'Discussion of Hardware and Software issues' <dba-tech at databaseadvisors.com>
Subject: Re: [dba-Tech] consulting thoughts

Right -- sorry for the name snafu. 

I'm not familiar with QuickBooks and that's what I was wondering -- if it had the capability to offer some simple ERP components for now. Thank you for responding because this might be all she needs right now because I'm available to customize for her. It might work. 

Do you know if QuickBooks can handle barcodes for inventory control? I'm thinking a bar code on all her plant markers and a quick scan via wifi would be of huge benefit. I'd input new inventory and the barcode system would handle outgoing inventory. All she wants to use, if possible, is her phone. 

Susan H. 

Hi Susan,

I've used Quicken for almost 3 decades and it is for personal finance - not business.

QuickBooks is used for a small business where you have inventory to track and many sales to keep track of.  The page below has some info.  It's not too expensive so it might be a good 'starter' ERP system.

https://quickbooks.intuit.com/pricing/

Good Luck!
Dan

-----Original Message-----
From: dba-Tech <dba-tech-bounces+df.waters=outlook.com at databaseadvisors.com>
On Behalf Of Susan Harkins
Sent: 5 June, 2023 08:11
To: 'Discussion of Hardware and Software issues'
<dba-tech at databaseadvisors.com>
Subject: [dba-Tech] consulting thoughts

https://acctivate.com/industries/nursery-inventory-management-software/

Hi everyone. A dear friend of mine runs a native plant nursery here in Kentucky. She moved recently and I've been working for her part-time to get things back to normal. The other day I asked her about inventory - she doesn't also keep track of what she sells, and I have no idea how she includes plugs that come in and get repotted and added to inventory. So, I asked. She laughed and I said, "Oh, it's all in your head!" 

No, it isn't. She does spend time in and out of the plants making sure she can fulfill an order before accepting it. 

So, now we're trying to get some technology going to help her grow her business. Right now, she handles it all manually, and she does okay. But she can't grow - she says she can't keep it all straight if the business grows.
Physically, she has plenty of room to grow - she has a few acres sitting empty. 

She wants to use Quicken to keep her books and help keep her taxes straight, which she's doing manually right now. That's her priority but inventory management and maintenance will be next. By maintenance, I mean a component that allows her to customize her tasks. For instance, she mentioned that she missed a few seed starts this spring because they just fell off the radar.
Her choice now is to supplement with plugs purchased from a larger nursery or simply telling customers she doesn't have that plant. Neither is the best option when she can grow the plants from seed herself. So, she needs a component that lets her customize her planting/growing needs. Something that says, "Plant these seeds this week," "These seedlings should be ready to pot up this week," and so on. I can build this for her if it's not available through the linked service (above). They do mention using SQL Server

The above link seems to customize the nursery business and integrate with Quicken. 

My problem is this is a huge amount of information to wade through - I tried to watch some of the videos but guys. I'm a linear thinker. I need an anchor
- if I don't start from the beginning and add to what I'm learning, I'm a bit lost. 

However, even though small right now, I really think she needs the full ERP experience - if not up front, but eventually. I can see her adding components as she gets one going and grows familiar. On the other hand, what she doesn't need, she doesn't need, and I can't in good conscience, recommend a route that's going to be costly when she will see little routine for bells and whistles she's not using. 

I just need a place to start. I'm a small-solution person and this is all a bit over my head. I can build a simple desktop solution for her right now but I don't see the point if there's already something out there that she can just plug into and I can then input and customize. 

Looking at all the possibilities I am overwhelmed. 

Susan H. 

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